Constitution 2015

Wake Forest University Baptist Student Union Constitution

Proposed March 9, 2015

 

I.                   Membership and Purpose

 

The Wake Forest University Baptist Student Union is open to all members of the University community who choose to participate in its ministry, worship, and fellowship activities.

 

The purpose of the BSU is to provide opportunities for exploring the full implication of a Christian commitment. In order to accomplish this purpose, the BSU attempts to demonstrate the relevance of the Christian faith within the academic community by providing areas of service and opportunities for reflection about the meaning of Christianity.

 

II.                Organization

 

The BSU will be organized in the following way: a council and the body. The Council will be chosen from the BSU body. The Council will serve as the principal advisory body to the BSU.

 

The Baptist Campus Minister/BSU Advisor will be an ex-officio, non-voting member of the BSU Council.

 

The Council should work together as partners and friends and should always welcome input by all BSU members at Council meetings.

 

The Council as a whole will:

 

1.      Meet at least twice monthly to fellowship and conduct business.

2.      Make decisions regarding BSU policies and activities and implement them. These decisions may be submitted to the BSU for approval at the community meetings.

3.      Be responsible for organizing and promoting activities which fulfill the purposes of the BSU as outlined above.

4.      Set summer missions goal and approve fundraising projects

5.      Approve major expenditure requests and submit them to the BSU community for approval.

6.      Call elections and make applications available before Spring Break each year to fill the Council positions for the following year. (See Election Procedures – IV)

 

A Council member’s expectations include, but are not limited to:

 

1.      Attending Council meetings two times per month.

2.      Attending community meetings weekly. Cooking at 1 meeting and cleaning at 1 other meeting per semester.

3.      Supporting or attending planned activities whenever possible.

4.      Attending Fall Retreat.

5.      Meeting periodically with the Baptist Campus Minister to discuss events related to his/her council position.

6.      Working with each other to form teams when necessary to accomplish tasks and goals effectively.

7.      Orienting and supporting new Council members.

8.      Attending Council Planning Retreats.

9.      Cleaning lounge according to assignments and schedule of Fellowship Coordinator.

 

The Council positions and job descriptions are:

 

1.      President – Oversees the activities of BSU. Calls Council meetings, sets agendas, and runs the meetings. If unable to attend a Council meeting, the President appoints another Council member to lead the meeting. Maintains contact with fellow Council members and ensures that each Council member has a copy of the BSU Constitution. Plans Council retreats and planning meetings. Organizes end-of-semester lounge cleaning. Serves as a member of the worship planning team.

2.      Secretary/Treasurer – Keeps minutes of Council meetings and any community business meetings. Presents minutes and financial reports when appropriate at Council meetings. Assists the campus minister with BSU finances. Collects money from BSU members for special events. Obtains, fills out, and turns in Project Reports to the SBAC each month. Reports with the President to the SBAC meeting.

3.      Summer Missions Coordinator – Provides information on opportunities for work through the North Carolina Cooperative Baptist Fellowship Collegiate Summer Missions program and encourages student involvement. Coordinates projects such as Exam Care Packages, Hot & Sloppy, Jar Wars, and/or other projects to raise money for summer missions in order to meet the summer missions goal set by the Council. 

4.      Special Ministries Coordinator – Organizes and maintains involvement in special ministries such as Samaritan Inn, SECU House, Winter Overflow Shelter, and/or other ministries as suggested by the BSU body and approved by the BSU Council. Serves as the Weekend Life Team Coordinator, which includes contacting churches and assembling teams. Assists campus minister in planning mission trips. Enlists coordinators for each special ministry supported by the BSU. (The Special Ministries Coordinator is not expected to participate in all of the Special Ministries or all of the Weekend Life Teams.)

5.      Worship Coordinator – Coordinates worship planning for weekly community meetings. Recruits a music team leader. Leads a worship planning team, which would include, but not be limited to, the BSU President and music team leader. Enlists speakers for community meetings when appropriate. Maintains listserv and sends weekly emails announcing community meetings.

6.      Covenant Family Coordinator – Coordinates covenant families by recruiting leaders and assisting in determining curriculum and selecting materials for families. Promotes interaction between Covenant Families such as game days, picnics, movie nights, etc. Makes suggestions for literature and materials for the BSU library.

7.      Pastoral Care Coordinator – Organizes efforts toward actively caring for all members of BSU. Keeps a contact list of BSU participants and a list of all birthdays. Maintains the BSU listserv, and sends a weekly email of BSU announcements. Also maintains the prayer listserv and sends a weekly email of prayer requests lifted up at community meetings. Organizes and assigns BSU Buddies. Coordinates visitation by Council members and the BSU body to such individuals he/she feels appropriate. Works closely with the New Student Representative to reach out to Freshmen and New Students.

8.      Fellowship Coordinator – Provides fellowship opportunities through various activities both within and beyond community meetings, such as movie nights, hiking trips, mini-golf, tailgates, etc. Responsible for recruiting members to cook and clean for community meals before each community meeting. Responsible for assigning Council members tasks to ensure upkeep of the BSU lounge.

9.      Campus Outreach Coordinator – Serves as the contact person for other organizations on campus, i.e. campus ministries, Hillel, MSA, VSC, SGA, etc., and campus-wide volunteer events, i.e. Hit the Bricks, Project Pumpkin, Wake and Shake, etc. Corresponds with these organizations and provides opportunities for BSU to interact with other organizations when appropriate. Makes information regarding other organizations available to the BSU body. Serves as or designates a liaison to the Interfaith Council. Serves as coordinator for the BSU intramural teams.

10.  New Student Representative – Serves as a “voice” of new students and aids in recruiting new students. Lends support to other Council positions, particularly working closely with the Pastoral Care Coordinator in New Student Outreach and Fellowship efforts. This person will be a freshman or transfer student.

11.  Public Relations Coordinator – Responsible for managing BSU Facebook and Twitter accounts. Maintains BSU webpage. Organizes production of an Alumni Newsletter. Coordinates Senior Dinner and creates slideshow. Oversees the creation of the BSU scrapbook. Responsible for publicity and promotion of BSU, creates flyers for BSU events.

 

The responsibilities of the Baptist Campus Minister/BSU Advisor include:

1. Acting as a non-voting, ex-officio member of Council.

2. Voicing his/her opinions.

3. Helping with the planning of finances.

4. Serving as a liaison between the BSU and the University and as a general resource person.

 

The BSU will have the flexibility to amend the Constitution for the purpose of changing the Council structure and/or job descriptions as the need arises. Such recommendations will come from the Council at the request of the BSU body or of the Council members themselves. Changes will require the approval of the Council and the affirmation of the BSU body.

 

III.             Community Meetings

 

Program and/or fellowship meetings will be held at least every week for the entire Baptist Student Union. At the request of any member of the Baptist Student Union, business may be transacted at the weekly meetings.

 

 

 

 

IV.             Elections

 

All members of the BSU Council, with the exception of the New Student Representative will be elected in the spring, with applications being distributed before Spring Break.

 

A.  Election Procedures

1.      After elections have been called, each class will recommend representatives for the nominating committee to the Council. This will be done through individual written recommendations during a community meeting

2.      After receiving all recommendations, the Council will consider all these written recommendations and will choose one (1) representative from each class. It is suggested that two (2) of these representatives be Council members and the remaining two (2) be non-Council members. In addition, the BSU President will serve as a voting member of the nominating committee.

3.      The Baptist Campus Minister will serve as an ex-officio member of the nominating committee.

4.      Job descriptions for the Council positions will be publicized at the beginning of the spring semester.

5.      Applications, along with job descriptions and copies of the BSU Constitution, will be made available prior to Spring Break.

6.      All people interested in running for Council will fill out an application. Completed applications will be due to the Baptist Campus Minister the week before Spring Break.

7.      The nominating committee will then interview each applicant.

8.      After all interviews are completed, the nominating committee will use their judgment and information from the applications and interviews to determine which positions should be filled by particular BSU members who have applied.

9.      The BSU President will contact the nominees and ask them to accept their nomination.

10.  The nominations of the nominating committee will be presented to the BSU body at a community meeting by the 2nd week of April.

11.  If a person is not accepted by the committee to a position, the President or Baptist Campus minister will contact him/her regarding that position and other available options, such as serving in another capacity, such as lending support to the Worship or Fellowship Coordinator.

12.  In the event that no one has accepted a nomination for a particular position, the nominating committee will actively seek candidates for that position in the following week. Any individual of BSU may make suggestions to the committee.

13.  At the following community meeting, the body will affirm the recommendations of the nominating committee.

14.  Vacancies occurring during the school year will be filled by persons chosen by the BSU Council. It is suggested that those persons be sophomores, juniors, or seniors.

15.  It is recommended that the BSU President be someone who has previously served on the BSU Council for a minimum of one full year.

16.  At a community meeting during the first week of October, the new students will make recommendations of freshmen or transfer students to serve as the New Student Representative on Council. At its next meeting, the BSU Council selects a New Student Representative from those recommendations. That person then becomes a member of the BSU Council.

 

B. Election procedures may be amended when recommended by the BSU Council. Such changes may be suggested by the BSU body to the Council or may come from the Council members. Amending the Constitution in regard to election procedures will require the approval of the Council and the affirmation of the BSU body.

 

Submitted by the Constitution Committee 2015:

Adam McDuffie, Senior, BSU President and Worship Coordinator

Allie Blum, Senior

Tyler Hollifield, Junior, Fellowship Coordinator

Matt Avery, Junior, Secretary/Treasurer

Rachel Croxton, Sophomore, Pastoral Care Coordinator

Meredith Hall, Sophomore, Summer Missions Coordinator

Amy Medford, Freshman, New Student Representative

Will Boyles, Freshman

Rev. Chris Towles, Baptist Campus Minister